Privacy Policy

Last Updated: 13 April 2025

This Privacy Notice explains how Bookify Global Services LLP ("we", "our", or "us") collects, uses, shares, and protects personal information provided to us in the course of delivering our services and operating our business and website.

We are committed to processing personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR), the UK Data Protection Act, and other relevant regulations in jurisdictions where we operate or serve clients.

Use of Personal Information

We collect and process personal data for the purpose of delivering services to our clients, including:

• Bookkeeping and accounting support
• MIS and financial reporting
• Virtual CFO services
• Other professional services
• Offshore team deployment and project-based finance support

Personal data may be processed when it is necessary for the performance of a contract, compliance with legal obligations, or with the consent of the data subject.

As a service provider to CA/CPA firms and their clients, we act as a Data Processor on behalf of our clients, and we process personal data only under their instructions and strictly for the purposes of service delivery. In some instances, we may act as a Data Controller for limited internal processes (e.g., vendor or prospect data).

The Types of Data We Process

We may process personal data including (but not limited to):

• Name, email address, phone number, and contact information
• Financial data required for bookkeeping and reporting
• Employment and payroll information
• Business records or identifiers associated with our client's clients

We do not intentionally collect or process sensitive personal data (e.g., health records, political or religious views) unless explicitly required and permitted under a contract, and such data will be handled with heightened safeguards or securely deleted when no longer required.

Data Security and Hosting

All client data is stored and processed in secure environments that comply with relevant data protection standards.

• For clients in the UK, EU, US, and Canada, we ensure that data is hosted in region-specific, GDPR/CCPA-compliant data centers, and no data is stored on Indian servers unless explicitly requested.
• We implement access controls, encryption, role-based permissions, and audits to protect the confidentiality and integrity of all personal data.

Sharing of Information

We do not sell or share personal data with third parties for marketing purposes. However, we may share data with:

• Third-party service providers under confidentiality agreements (e.g., secure hosting, accounting software platforms)
• Regulatory bodies or law enforcement when required by law
• Professional advisors and auditors under appropriate safeguards

All third parties are contractually bound to protect the data and comply with applicable privacy regulations.

Data Retention

Personal data is retained only for as long as necessary to fulfill the purpose for which it was collected or to comply with applicable legal, regulatory, or contractual obligations.

• Data processed on behalf of clients will be retained as instructed by them.
• Internal records may be retained for up to 7 years, unless required for a longer period by law or legitimate business purposes.

Your Rights

Depending on your jurisdiction, you may have the right to:

• Request access to the personal data we hold about you
• Request correction of inaccurate or incomplete data
• Request erasure of your personal data, subject to legal exceptions
• Object to or restrict processing under certain circumstances
• Request data portability (where applicable)

To exercise your rights, please contact us using the information below.

Contact Information

If you have any questions or concerns about how we handle your personal data, or to exercise your data protection rights, please contact:

Email: [email protected]

Address: Bookify Global Services LLP, Second Floor, 26/1259, Mythripuram Cross Road, Padamughal, Thrikkakara, P.O, Kochi, Kerala, India - 682021

Website: www.bookifyglobal.com

If you're unsatisfied with our response, you may lodge a complaint with your local data protection authority or the Information Commissioner’s Office (ICO) in the UK.